POLICIES AND PRACTICES GOVERNING THE GOVERNANCE OF PERSONAL INFORMATION, CONFIDENTIALITY AND USE OF THE WEBSITE ("Policy")
This Policy reflects our commitment to the security and privacy of personal and confidential information (“Personal Information“) in the course of our business, including the use of our website: https://labbecoteavocats.com (“Site“).
1- OBJECTIVES
This Policy sets out how we protect personal information and specifies the standards for its collection, use, disclosure, retention, right of access and rectification.
We collect, store and process your personal information and are therefore committed to respecting the provisions, values and fundamental principles established by applicable legislation, including the Act respecting the protection of personal information in the private sector (RLRQ, c. P-39.1), the Civil Code of Québec and the Professional Code (chapter C-26). The purpose of this Policy is to inform you of the manner in which we intend to use and protect the information you transmit to us directly and through our Site. The information we ask you to provide is strictly necessary for us to use the Site.
This Policy also sets forth the terms of use under which you may access our Site. By using our Site, you signify your acceptance of this Policy and your agreement to be legally bound by it. If you do not agree to this Policy, you should not access or use our Site.
2- PERSONAL INFORMATION COLLECTED
For the purposes of determining whether or not to enter into a business relationship with you and in the course of our activities, we may collect and retain any of the necessary personal information listed below:
- Your full name and professional titles;
- The name of your company and any related information, if applicable;
- Your personal and/or business postal addresses;
- Your e-mail addresses;
- Your telephone numbers;
- Your financial information;
- The name of your accountant and financial institution;
- Your billing and payment information;
- Information about your legal requirements, situation and interests;
- Any other information you provide.
Through the Site, we may collect and retain any of the necessary personal information listed below, in particular when you complete the contact form accessible under the “Contact Us” tab and/or the application form under the “Career” tab of the Site:
- Your first and last name;
- Your e-mail address;
- Your phone number;
- Any information you provide in the “Message” section of the form.
3- TECHNICAL INFORMATION COLLECTED
When you access the Site, we automatically collect certain information through the use of various technological tools, such as log files, cookies and the web analytics tool Google Analytics. This mainly concerns the following technical information:
- Your operating system, device (e.g. Windows, Mac OS) and network;
- Browser type (e.g. Firefox, Explorer, Chrome);
- Your ISP’s domain name;
- Your IP address (a unique, automatically logged number assigned to you by your Internet service provider, enabling you to connect to the Internet and route information intended for you);
- Your visited pages and requests (date, time, duration and frequency);
- The geographic region from which your connection originates.
This technical information will not be used to obtain personal or confidential information about you. It is collected solely for practical and statistical purposes and to improve the Site in order to better meet the various needs and preferences of users.
You can choose to disable or enable cookies at any time. Most Internet browsers allow you to erase, block or receive a warning before cookies are placed on your computer. Should you decide to deactivate cookies, you will still have access to the Site, but browsing may be affected and certain functions may not be available. We cannot be held responsible for any malfunction of the Site caused by this manipulation.
4- CONSENT
By providing us with personal information, you consent to our collection, use and disclosure of your personal information in accordance with this Policy. You can give your consent in a number of ways, such as by expressly signing a document, electronically or verbally, or implicitly by providing personal information voluntarily.
If you do not agree with these terms, you must not provide us with any personal information about yourself. However, while the decision to provide us with certain personal information is yours, certain legal services and advice can only be provided to you if you provide it to us and, if you do not, we may not be able to provide it to you if it is required.
However, there are certain circumstances that may justify or permit the collection, use or disclosure of personal information without your prior consent, or where we are able or required to disclose it without your consent under applicable law.
5- PURPOSE OF DATA COLLECTION
The purposes for which information is collected are generally to confirm your identity, create a client or employee file, enable the provision and development of legal services and advice, meet security requirements (such as video surveillance on our premises), comply with regulatory requirements and for any purpose permitted or required by law.
We limit the collection, use and disclosure of your personal information to the purposes we have identified to you.
Your personal information may only be accessed by certain authorized persons, and then only in connection with the tasks assigned to them. We may also disclose personal information to organizations that perform services for us. We will only provide personal information to such organizations if they contractually agree to provide appropriate protection for that information. We also allow certain authorized third-party providers to track and retain certain information about users of our Site (including domain names, IP addresses and page views, as described below).
6- INFORMATION RETENTION
7- ACCURACY
8- SAFETY MEASURES
We are committed to implementing a set of technological, organizational, human, legal and ethical measures to ensure the security of your personal information and, to this end, we have or may have recourse to the following measures in particular:
- Use of secure data processing software;
- Technological means such as the use of passwords and encryption;
- External data backup and archiving;
- Restrict access to what is necessary and to whom.
We are committed to maintaining a high degree of confidentiality by incorporating the latest technological innovations to ensure the privacy of your personal information. However, since no mechanism offers maximum security, there is always an element of risk when using the Internet to transmit personal information. Despite our best efforts to protect your personal information, we cannot guarantee that no breach will occur.
In addition, personal information may be stored outside the country or territory in which you live, if a third-party supplier or other entity to whom we disclose personal information in accordance with this Policy is located outside that country or territory. In such cases, personal information may be subject to the local laws of the country or territory in which the information is collected, used, disclosed or stored, and may be accessible to governmental and law enforcement authorities of such country or territory.
9- SHARING PERSONAL INFORMATION
We will not sell, rent or otherwise market your personal information. Only persons authorized by us may have access to your personal information, who are qualified to access such information and whose access is necessary for the performance of their duties.
We reserve the right to access, retain and share your personal information, without your consent, in the following circumstances:
- when required by law or when ordered or required by a court, administrative agency or government tribunal;
- in response to a lawful request, such as a search warrant, court order or other order, if required by law;
- when the information is public.
We undertake to contact you as soon as possible to inform you of the extent of the disclosure, the need for it and the authority to which the information has been transmitted.
10- RIGHTS OF ACCESS AND MODIFICATION
Subject to the exceptions provided by law, you have the right to oppose, withdraw, access, rectify and delete your personal information at any time. If you wish to withdraw your consent to the collection of your personal information, contest, consult, have a copy of, correct or delete your personal information that we have collected, you may contact our Privacy Officer through one of the following options:
- By e-mail to confidentialité@labbecoteavocats.com;
- Using the Site form accessible via the “Contact Us” link;
- By mail to the following address: 1510, boulevard René-Lévesque Ouest, Québec (Québec) G1S 1X5, to the attention of the Privacy Officer.
Upon receipt of your request, we will endeavour to provide you with timely access to your personal information. However, we may ask you to verify your identity before doing so. In addition, there may be circumstances where we will not be able to provide you with access, for example, where such action may lead to the disclosure of another person’s personal information and that person refuses to consent to the disclosure of the information, or where the information is protected by solicitor-client privilege or other legal restrictions. In such cases, we will advise you of the reason why we cannot provide you with access to your personal information.
Upon receipt of your request for withdrawal, rectification or deletion, the processing of your personal information will be restricted until such time as the correction or deletion of your personal information has been completed. In accordance with applicable laws, we undertake to respect all requests for withdrawal, rectification and deletion, unless we are legally obliged to do otherwise.
11- RESPONSIBILITY AND PRIVACY OFFICER
We are responsible for personal information in our possession or custody, including information we entrust to third parties for processing. We require these third parties to maintain this information in accordance with strict confidentiality and security standards.
Our Privacy Officer is responsible for overseeing this Policy and related processes, determining the purposes and means of processing personal information, and is committed to protecting the personal information collected, not transmitting it to third parties without your knowledge, and respecting the purposes for which it was collected. In addition, the person responsible for the protection of personal information undertakes to notify you in the event of rectification or deletion of personal information, unless this would entail disproportionate formalities, costs or steps for him or her. In the event that the integrity, confidentiality or security of your personal information is compromised, the Privacy Officer undertakes to inform you by any means necessary.
Our Privacy Officer can be contacted as follows:
- By e-mail to confidentialité@labbecoteavocats.com;
- Using the Site form accessible via the “Contact Us” link;
- By mail to the following address: 1510, boulevard René-Lévesque Ouest, Québec (Québec) G1S 1X5, to the attention of the Privacy Officer.
12- TRAINING AND AWARENESS-RAISING
13- USE OF THE SITE
You agree not to use the Site in any illegal or prohibited manner, including, but not limited to, not :
- transmit any content that may constitute, but is not limited to, incitement to commit a crime;
- attempt to mislead us or other users of the Site by impersonating any person or entity;
- collect and store personal information about other users of the Site;
- intentionally or unintentionally contravene any applicable national or international law or regulation;
- copy, redistribute, modify, reproduce or republish, in any form whatsoever, the information contained on the Site; and
- use the information contained on the Site for prohibited personal purposes, such as the resale of such information.
14- LIMITED LICENSE
15- INTELLECTUAL PROPERTY
16- LACK OF LAWYER-CLIENT RELATIONSHIP
17- LIMITATION OF LIABILITY AND DISCLAIMER
We do not warrant the accuracy, adequacy or reliability of the content of the Site, including any errors or omissions. The information contained on the Site is believed to be accurate when posted. We disclaim all responsibility for your use and interpretation of the information.
We cannot guarantee that the Site will be available at all times, without interruption, or that the Site or the servers that make it possible to operate are free of viruses or malfunctions. Therefore, despite our best efforts to keep the information on the Site accessible and operational, you acknowledge that this is not a guarantee of accuracy, reliability or connectivity. We do not warrant that use of the Site or any portion of the Site will not infringe the rights of others and assume no responsibility for errors or omissions in any portion of the Site.
Subject to applicable law, Labbé Côté, Avocats Inc., as well as its partners, employees, consultants, representatives, directors, officers, agents and licensors (the “Released Parties”), shall in no event be liable for any damages whatsoever, including, without limitation, any direct, special, indirect, punitive, incidental or consequential damages, or any loss or damage whatsoever relating to the loss of business opportunities, savings, data and/or profits, incidental or consequential damages or any loss or damages whatsoever relating to the loss of business opportunities, savings, data and/or profits arising out of your use of, reliance upon or inability to use the Site and/or its content, however, caused and whether arising in contract, tort (including negligence) or otherwise. The foregoing limitation shall apply even if we were or should have been aware of the possibility of such damages.
To the fullest extent permitted by applicable law, you hereby agree to hold each Released Party harmless, and in no event will the Released Parties, individually or collectively, be liable to you or any other person or entity for any liability or damages (including direct, indirect, special, or consequential damages, including lost profits) whatsoever arising out of or in connection with your use of the Site (including any breach by you of the Site), its content or otherwise in connection herewith, and you agree that your sole remedy for any claims, losses, damages or costs and expenses is to discontinue using the Site and its content. You will indemnify and hold harmless each of the Released Parties from and against any and all claims, losses, judgments, damages, costs and expenses (including, without limitation, reasonable legal fees) asserted against or incurred by any of the Released Parties arising out of your use of the Site, the Content or otherwise in connection herewith (including any breach thereof by you).
You will also indemnify and hold harmless the Released Parties from and against any claim by any third party due to your use of the Site Content. You agree that the relevant Released Party(ies) may assume the defence and control of any claim in which you are required to indemnify the Released Parties and you agree to cooperate, at your own expense, with our defence of such claims. You agree not to settle any matter without the prior written consent of the relevant Released Party(ies).
18- POLICY ACCEPTANCE
19- APPLICABLE LAW AND INTERPRETATION
20- QUESTIONS OR COMPLAINTS
21- POLICY UPDATES AND MODIFICATIONS
Opening hours :
Monday - Friday: 8:30 A.M. - 4:00 P.M.
Closed on weekends
Realization of :
